There will definitely be a "pass the torch" phase in every employee's professional life. By "passing the torch," we mean that, for employees across all sectors, there are increased odds of running into a reason to quit the job at the current workplace and pass on the role to a known or unknown successor, be it a personal or formal reason.
Through this article, we guide you in crafting a resignation letter for every possible reason, especially personal ones.
Is a resignation letter important?
Being formal and responsible is everyone's duty, so it is yours too. A resignation letter carries with it your dignity at the time of your departure from the job site. In addition, it is a way to maintain your professionalism and allows you to show your respect towards the employer and the work environment.
Above all, it serves as a recorded document for future reference if it is required. And it also supports a healthy relationship with the employer, as you might require his or her help in the future for professional reasons.
How to Write a Resignation Letter for Personal Reasons?
We are always here to make your job easier. You can use the below URL to generate a resignation letter for your reason that allows you to bow out of the workplace gracefully.
- Visit the Resignation Letter Generator page and also
- Enter your job title, industry, and other requested details.
- Choose among the templates that you are most comfortable with.
- Let AI do the writing of the letter, or if wished, write a letter by yourself and download the letter.
Personal reasons for writing a resignation letter
This section walks you through the possible "personal" reasons for resignation. And the following section provides a format and samples of resignation letters for each cause. Note that this article navigates you through "personal" reasons for resignation.
Health issues
Due to health issues that require your complete attention, you might want to quit your job and focus on your health. Or sometimes even the work environment may cause some mental or internal physical disturbances that lead to resignation.
Family reasons
When you have to take care of a senior member or any of your family members, or when you feel you have to dedicate a considerable amount of time to your family members and your work schedules are not cooperating, you might think of resigning.
Pursuing further education
There are many employees that join the job for a fixed amount of time, earn money, and have plans for pursuing higher education.
Relocation
Relocation can be a reason for your resignation when you are shifting to another city, state, or country, often due to family members' job allotments.
Personal growth and development
When you feel the job pressure is hindering your personal growth and development and you wish to spend more time on yourself to fit into a more suitable and nurturing work environment, you can proceed with your resignation.
Burnout
In the end, everything is for the sake of our health. Health is wealth. Burnout is the feeling of being exhausted mentally and physically due to stress from external pressures.
Retirement
After reaching a certain age or after working for a prolonged period of a particular number of years, the employee can choose to retire from the job to enjoy further life calmly. Retiring is considered a formal way of resigning.
Higher earnings
If you believe you deserve higher pay for your work, you can search for jobs that pay you satisfactorily. Then you can consider resigning, though not mentioning the exact cause in the letter directly.
Childcare
Pregnancy serves as a valid reason for resignation. This allows you to provide proper care and support for the baby and ensure good health.
How to format a personal reason resignation letter
Standardly, the resignation news should be communicated to the employer through the letter at least two weeks prior. And certain formats and structures are meant to be followed while writing the letter.
- Contact information: Mention your name, address, phone number, and email at the beginning of the letter, followed by a date.
- Employer's details: Give the employer's name, organization name, branch, and city.
- Salutation: Address your greeting to the employer.
- Resignation notice: At the instant step, reveal your intention of resignation to get straight to the point.
- Final working day: Next, mention your last working day in the workplace.
- Reason: Since the reason is personal, you can mention that it is personal, and you can state that due to personal reasons, you need to discontinue your job.
- Convey your thanks: Express your gratitude to the employer for the opportunity and the experience that they have given you. Whatever the reason, you were given an opportunity by the employer, and you must show your respect for it.
- Help manage the transition: Inform the employer that you will ensure a smooth transition. In this way, you are maintaining your ethics. For example, you can offer to find a well-qualified replacement for you, or you can help with training the successor.
- Subscription: closing line with your name.
Our sample resignation letters for personal reasons
Here we provide you with sample resignation letters for all the reasons listed above and for even more.
1Immediate resignation letters for personal reasons
Emma Carter
123 Maple Street
Greenfield, Texas 78234,
512-456-7890
[email protected]
August 25, 2024
David Smith
Senior Manager
ABC Software Solutions
789 Tech Avenue
Greenfield, Texas 78234
Dear Mr. David:
Due to unforeseen circumstances, I must resign my position as senior software engineer at ABC Software Solutions, effective immediately. I offer my sincere apologies for not being able to provide the customary notice period. I regret the impact it can have and understand the difficulties that may arise.
I am very grateful for the opportunities and the cooperation that you have provided here. I have developed a deep admiration for the company and the staff here. Also, I would love to help you with the smooth transition. Please let me know if there is any way I can help you in the future. I guarantee you that I will do my best to ensure the efficient transfer of my duties to the replacement.
I wish you and the company ongoing achievement and growth.
Sincerely,
Emma Carter (signature, hard copy letter)
Emma Carter (typed)
2Bank resignation letter for personal reasons
Liam Johnson
789 Oak Avenue
Harrison, New York 10001
914-567-8901
[email protected]
August 25, 2024
Laura Bennett
Branch Manager
XYZ Bank
123 Finance Road
Harrison, New York 10001
Dear Mr.Bennett:
I regret to inform you of my resignation as a loan processor at XYZ Bank, effective September 10, 2024. My decision to resign is based on personal reasons that I must attend to at this time.
I hope you understand. And I am extremely thankful for all the lovely time I have spent here at XYZ Bank. The support and experience I have gained here are always honored.
Throughout my notice period, I would be glad to ensure a smooth transition and would be ready to help in transferring my responsibilities in a proper manner. Please feel free to contact me at any time. I extend my best wishes to XYZ Bank for lasting success.
With regards,
Liam Johnson [signature]
Liam Johnson[name]
3Resignation letter for family reasons
Olivia Martin
567 Elm Street
Springfield, Illinois 62704
217-555-6789
[email protected]
August 30, 2024
Richard Collins
Dean of Faculty
XYZ University
123 University Avenue
Springfield, Illinois 62704
Dear Mr.Richard:
I am writing to formally resign my position as visiting professor at XYZ University, effective September 12, 2024. Family obligations necessitate my resignation. While I would rather not make this decision, I think it is important.
I am highly glad to have worked at this esteemed institution. It has brought many cherished moments. I would appreciate my time here. I will be willing to extend my help to find a replacement and shift my responsibilities. Please let me know if I can help with the transition in any way.
My deepest thanks for understanding. I wish the university continued reputation and achievements.
Yours truly,
Olivia Martin [signature]
Olivia Martin [name]
4A short resignation letter for personal reasons
Rachel Adams
321 Oak Drive
Harrison, New York 10001
914-555-6789
[email protected]
August 29, 2024
James Parker
Human Resources Manager
XYZ Software Solutions
789 Innovation Road
Harrison, New York 10001
Dear James:
Please accept this letter as a formal resignation letter for my role at XYZ Software Solutions, effective September 10, 2024. The decision was taken due to personal reasons that require my immediate attention.
I would like to express my sincere gratitude to the company for providing me with such great experience and cooperation. I am willing to assist with a handover of my responsibilities. and please feel free to contact me anytime for any help regarding the transition process. I wish the company the best of luck for the future.
Sincerely,
Rachel Adams [signature]
Rachel Adams [name]
5Resignation letter for teacher due to personal reasons
Megan Clark
123 Willow Lane
Brighton, Michigan 48116
810-555-7890
[email protected]
August 30, 2024
Jennifer Brooks
Principal
XYZ School
456 Elm Street
Brighton, Michigan 48116
Dear Mr.Brooks:
It is to inform you that I have decided to resign my role as a primary teacher at XYZ School due to personal issues that compelled me to do so. It is with a heavy heart that I have taken this decision, and I offer my sincere apologies for any inconvenience that is caused due to my decision.
Thank you for the invaluable support and experience that you provided me at the school. The memories I made here with the students and the college were also memorable. I need you to understand that my decision is only due to personal issues and not a reflection of any circumstances at the school.
I promise to ensure a smooth transition within the notice period. I wish the school all the best for the future.
Kind regards,
Megan Clark [signature]
Megan Clark [name]
6Resignation letter due to personal health reasons
Alex Taylor
456 Maple Avenue
Springfield, Illinois 62704
217-555-9876
[email protected]
August 30, 2024
Jordan Miller,
Human Resources Manager
XYZ Company,
789 Corporate Drive
Springfield, Illinois 62704
Dear Mr. Jordan Miller:
I am stepping down from my position at XYZ due to health reasons. I understand this is a sudden decision, but I think it is the right thing for me to do. Since my health demands my full attention, I have come to this decision.
I convey my deep apologies for not giving prior notice since this has been sudden to me as well. I offer my sincere gratitude for all the invaluable support and opportunities that I have received from the company. And also, I would like to extend my help in assisting you with the smooth transition process as much as I can.
I leave with fond memories and wish the company continued success and achievements.
Truly,
Alex Taylor [signature]
Alex Taylor [name]
7A simple resignation letter due to personal reasons
Samantha Lewis
789 Pine Street
Downtown, Texas 75001
214-555-3456
[email protected]
August 30, 2024
Alex Morgan
Sales Director
XYZ Retail Industry
123 Market Square
Downtown, Texas 75001
Dear Mr. Alex:
To address some personal priorities, I will be resigning from my role as a sales executive at XYZ Retail Industry. I regret any inconvenience caused by this. My last day will be September 20, 2024.
Throughout the notice period, I would be glad to assist you with the transition process to find a replacement and train them. I want to express my heartfelt gratitude for the opportunities I have had to teach and grow within this esteemed industry. The experiences I have gained and the relationships I have built during my time here will always hold a special place in my heart.
I wish the team ongoing success and achievements. Once again, I convey my thanks for all the support that I have received.
Sincerely,
Samantha Lewis [signature]
Samantha Lewis [name]
8Resignation letter due to personal reasons without notice period
Michael Johnson
234 Oakwood Drive
Lincoln, Nebraska 68508
402-555-6789
[email protected]
August 30, 2024
Taylor Reynolds
Human Resources Manager
XYZ Services
567 Business Park
Lincoln, Nebraska 68508
Dear Mr.Taylor Renolds:
I am writing to inform you of my resignation from my position at XYZ Services, effective immediately. I regret any difficulty with my sudden departure. I hope you understand that personal reasons compelled me to resign and my helplessness in not being able to provide prior notice.
I feel very grateful for the invaluable experience at the esteemed organization and will always cherish those memories. Please let me know if I can be of any help in ensuring a smooth transfer of duties to the next person in the role.
I convey my best and most heartfelt wishes for the prolonged reputation of the company.
Truly,
Michael Johnson [signature]
Michael Johnson [name]
9Resignation mail due to personal reasons
Subject: Resignation - Michael Johnson
Dear Ms. Rachel,
This email is to formally state my resignation as a junior tester at XYZ Solutions, effective September 15. This decision comes with a heavy heart, and I hope any inconveniences caused by it will be resolved at the earliest. And in no words can I express my gratitude, as I have spent the most beautiful days of my life with you all here.
I am willing to assist you with anything to ensure an amicable transition. Please do not hesitate to approach me with any issues. You can always contact me at 91xxxxxxxx. I am leaving with fond memories and praying for the uninterrupted success of the company.
Best regards,
Michael Johnson
234 Oakwood Drive
Lincoln, Nebraska 68508
402-555-6789
[email protected]
10Early retirement letter due to personal reasons
James Sheriff
321 Oak Drive
Harrison, New York 10001
914-555-6789
[email protected]
August 25, 2024
Tom Resie
Managing director
XYZ electronics
California
Dear Ms. Resie,
I am deeply distressed to inform you of my resignation from my position at XYZ Electronics. The reason is my decision to take an early test under peer pressure for personal reasons. My last working day will be September 20, 2024.
I still admire all the support and opportunities this workplace has shed on me during all these years of dedicated service. I am desperate to continue the role for mixed reasons: my health and my family. Thank you for your understanding, and I promise to provide all the support that I can for any issues.
I wish you all good luck in your future endeavors.
Sincerely,
James Sheriff [signature]
James Sheriff [name]
11Resignation letter due to personal reasons with 2 weeks notice
Cristie
Airlands Road, Hawaii
67X-XXX-XXX
[email protected]
August 25, 2024
John Tred
CEO, Tred Consultancies
Hawaii
Dear Tred,
This letter is to serve as a resignation letter for personal reasons. After careful consideration, I must step down from my position for personal reasons. This is a two-week notice. I believe this prior notice allows you to find a replacement without any urgency.
I am ready to help as much as I can within this notice period to train the next person in the role and pass on my responsibilities. I would also like to express my deep gratitude for the opportunities you provided me with during my work years.
I am so honored to be a part of the company, and I wish the company peaks of success in the coming years.
Sincerely,
Cristie (signature)
Cristie (name)
12Pursuing further education, a resignation letter example
Rachel
NH-26 lane, Los Angeles
76xxxxxxxx
[email protected]
August 25, 2024
James elan
Senior Executive Officer
XYZ manufacturers
Los Angeles, United States
Dear James,
This letter is to inform you that, after much consideration, I have decided to move forward in my educational journey by pursuing a masters in electronic design, due to which I must resign from my current role as product manager at XYZ Electronics, effective September 22, 2024. This decision, I believe, is good for both my personal and professional development.
Thanks for all the knowledge and experience that I have gained during my service here. This experience is highly valuable and required for my further journey. Please allow me to offer my best assistance in ensuring a smooth transition. I wish the company a huge success in the coming years.
Sincerely,
Rachel [signature]
Rachel [name]
13Relocation resignation letter example
Jessica Smith
123 Maple Street
Texas
011-555-7890
[email protected]
August 30, 2024
Dr. Rajesh Gupta
Head of Human Resources
XYZ Hospitals
456 Medical Lane
Texas 110002.
Dear Dr. Rajesh Gupta,
I am, with minimal cheer, informing you that I, along with my family, am shifting to New York following my partner's relocation. So I am obliged to resign from my position as a nursing assistant at XYZ hospitals.
The environment here and the experiences I had here left a lasting impression that I am leaving with a heavy heart. Thanks for the kindness everyone, including you, showered on me, and I wish to maintain the same friendly relationship.
I can help you with any issues regarding the replacement's training before I shift. I hope the hospital prospers and saves many more lives.
Yours sincerely,
Jessica Smith [signature]
Jessica Smith [name]
14Personal growth and development resignation letter example
Sarah Johnson
456 Oak Avenue
Chicago, Illinois 60614
312-555-6789
[email protected]
August 30, 2024
Mr. Alan Brown
Branch Manager
XYZ Bank
789 Financial Plaza
Chicago, Illinois 60615
Dear Alan:
I am writing this letter to inform you of my resignation from my position as cashier at XYZ Bank. This decision is taken to satisfy myself by prioritizing personal growth and development. Please understand that this decision is only for my personal intentions and not due to any experiences at the bank.
I am glad to be a part of this beautiful journey with this bank, and I thank you for all the support and love. I am more than willing to extend my helping hand in assisting you with the transition process. I wish you all the luck.
Sincerely,
Sarah Johnson [signature]
Sarah Johnson [name]
15Burnout resignation letter example
David Brown
789 Elm Street
San Francisco, California 94107
415-555-1234
[email protected]
August 30, 2024
Ms. Rachel White
Department Head
ABC Company
123 Commerce Avenue
San Francisco, California 94108
Dear Ms. Rachel:
It is to inform you that I would like to resign from the job, effective September 15, 2024. I think that despite my constant efforts to keep pace with the workload, I cannot do it without getting stressed. I believe it is good for my mental and physical health to fit into a more easy job whose demands I can meet.
Thanks for understanding that I am leaving for my own sake and that no one is to blame here. And I would love to appreciate the work environment and the time I spend here.
I wish you and the team success and many more memories to make.
Kind regards,
David Brown [signature]
David Brown [name]
16Ethical or moral conflict resignation letter
Emily Davis
123 Pine Lane
Seattle, Washington 98109
206-555-6789
[email protected]
August 30, 2024
John Carter
General Manager
ABC Company
456 Business District
Seattle, Washington 98110
Dear John Carter:
This is to inform you that I will be resigning from my role as sales manager at ABC Company. With keen observation, I can conclude that the practices taken by the company or the staff seem unethical to me, and I have tried my best to persuade the members into following the right measures, but in vain. And now I think it is the right time for me to leave. I feel that my moral values do not align with the company's procedures.
My last working day will be September 2, 2024. I still wish to provide assistance in transferring my duties to the successor, as a symbol of gratitude. Please accept my thanks for the opportunities provided. I hope a proper system that does not violate any moral values will be followed hereafter, at least. I wish all the best for the upcoming projects.
Regards,
Emily Davis [signature]
Emily Davis [name]
Tips for crafting a resignation letter due to personal reasons
No matter what, there will always be ways to enhance something to increase its quality. This section guides you through tips that you can use to craft a more amicable resignation letter.
- Adhere to company policies.
It is very important for you to be aware of the resignation policies of the company. Because if the company has mentioned a notice period for resignation in the contract documents, then you must submit the resignation letter within the specified period.
- Explaining your personal reason is not mandatory.
It is not mandatory for you to explain the personal reason in detail to the employer. If you wish to explain things more clearly, then try talking to the employer in person for more understanding between the two, or you can use words carefully in the letter to describe the reason.
- Maintain a positive tone.
Don't sound negative in your words. For example, "I can't imagine a life outside of this company, but I have to go." Instead, slightly convey that you are sad about it too, but the step is necessary.
- Convey thanks.
You have to express your gratitude to the employer and colleagues. This makes the employer feel good, and you can make a good impression. Also, don't forget to offer to assist with the transition.
- Include the Date of resignation.
You must include the date of your last working day in the letter. This is mandatory.
- Maintain professionalism.
And also follow the standard format for the letter.
- Proofread the letter before sending it.
Check for grammatical and spelling errors before sending.
Common mistakes to avoid in a resignation letter for personal reasons
- Forgetting to express gratitude.
Missing the gratitude part of the letter will make the letter incomplete.
- Specifying too much information.
Anything in excess is boring. Talking about irrelevant and unnecessary things will disinterest the employer and can look annoying.
- Showing poor professional etiquette.
Not treating the employer with respect and writing in an informal way reflects a lack of professionalism. Maintain dignity throughout the letter.
- Making promises you can't keep.
Mentioning that you are ready to help with other issues during the transition period should be confirmed with your availability. If you cannot be available or cannot provide assistance, make an apology and specify, but don’t make false promises.
- Forgetting the notice period.
As already mentioned, revealing the date of your last working day is essential to make things easier for the employers, and it is also a primary part of the resignation letter.
- Forgetting to keep a copy.
Always keep a copy of your resignation letter with you; it will be useful for future references.
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RohithRohith, Co-Founder of ResumeUp.AI, with a decade of experience in the software industry and having conducted over 500+ interviews as a hiring manager, shares his personal experiences, success stories, and tips to help job seekers optimize their resumes and land their dream job.
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Frequently asked questions
What should I include in a personal reasoned resignation letter?
The following things must be included in the resignation letter for personal reasons:
- Statement of intent to resign
- A short explanation of the reason (mentioning alone will also do)
- Effective date
- Expression of gratitude
- Offer assistance
- Convey wishes to the organization
How much notice should I give when resigning for personal reasons?
A two-week notice is followed by standard. But it is not a rule that the fixed time is two weeks. It may vary depending on your company's policies.
Should I explain my personal reasons for resigning in detail?
There is no compulsion that you have to explain in detail the reason that forced you to resign. It's up to you to decide the level of detail that you can provide.
Should I speak to my employer before submitting a resignation letter?
It is good to speak to your employer before submitting a resignation letter. In this way, the employer can get clarity on your intentions, and it also creates a friendly bond between the two.
How should I handle my remaining work responsibilities after resigning?
Form a team after providing the notice, and communicate with the team how you can transfer the responsibilities effectively. Offer training to the replacement. Be courteous and friendly to everyone around you, and maintain healthy bonds.
Can I resign immediately if I am unhappy with the job?
Yes, you can, but that's not common in many cases. It is still good to provide notice of your resignation, unless you are so compelled to leave. Leaving out of the blue can damage your dignity at the workplace.